Some of the most useful but elusive habits simply require the proper tool to get them integrated in our daily life. Effective meetings and effortless organization are the core foundations of Minutes; use it to improve your meetings, and make the most out of every minute spent in them. Find below the 4 key best practices in Meeting Management and the 4 key ways Minutes will help you stay organized.
Minutes has been designed to support and incentive the best practices of effective meeting management:
DEFINE A PURPOSE. Before entering a meeting, have a clear view on what is its purpose and what is the outcome you want to achieve. Being conscious of your ultimate goals helps you prevent side discussions and deviate from the original purpose of the meeting. Minutes will create a Preparation Space for each of your notes that you can use to quickly note down your key objectives before the meeting.
TRACK ACTIONS. During the meeting, capture all relevant actions and store them for subsequent follow up. Check that this actions are aligned with the true purpose of the meeting. While you take your notes, Minutes will help you quickly note down actions, assign responsibles and set deadlines.
MANAGE TIME. Always keep a reference of time during the meeting to ensure that the discussions flow according to the time available. Minutes provides a convenient Timer during meetings that will keep you informed of the remaining time and flag the last minutes of your meetings.
SHARE CONCLUSSIONS. During wrap up, review the main conclussions and actions and distribute them among the attendants for future reference. Minutes provides one-click distribution of your meeting notes thanks to its integration with your email and contacts.
Many of us spend lots of hours engaged in meetings. This is the result of our need for meaningful interaction with others (customers, vendors, …) or our need for proper coordination among teams (management committees, multi-disciplinar sessions, …). Meetings, when properly managed, should produce key data in different forms: agreements reached, relevant information disclosed, follow up actions to be taken care of, … A proper tool to handle meetings must keep all this information organized and accessible. These are some of the ways Minutes will help you build a proper information system for your meetings:
CALENDAR AND CONTACT INTEGRATION. Create notes from your calendar events to automatically import title, date, location, attendants and agenda details.
THREADED RECURRENT MEETINGS. Minutes allows you to create new instances of existing meetings, grouping them in a threaded view that allows you quickly review and follow up on open topics from previous sessions. This results in an extremely effective tool to manage recurrent committees.
MEETING LISTS GROUPED BY DATE. Meetings are conveniently shown in chronological order and grouped by date, showing meetings from the last 7 days, last 30 days, … Easily implement the healthy habit of reviewing your meeting notes at the end of the week, making sure you don’t miss essential information or lose track of relevant actions.
POWERFUL SEARCH TOOL. Minutes search feature has been optimize to use all relevant data fields: title, attendants, notes, actions, … (for instance, filter all meetings by attendant by simply writing its name, further filter it down by adding other search terms).
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